Privacy Policy
Welcome to the International Board of Oil and Gas Professionals (IBOGP). Your privacy is important to us. This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you visit our website or engage with our certification, training, membership, and professional services.
By accessing our website or submitting your personal data to IBOGP, you agree to the terms outlined in this Privacy Policy.
By accessing our website or submitting your personal data to IBOGP, you agree to the terms outlined in this Privacy Policy.
1. Scope of Policy
This policy applies to:
- All users visiting the official IBOGP website
- Individuals registering for certifications, training, exams, or events
- Corporate and institutional partners
- Applicants for membership and chartered designations
- Participants in online or in-person testing sessions
- Subscribers to newsletters, marketing, or communication lists
2. Information We Collect
We may collect and process the following types of personal data:
2.1 Personal Identification Data
- Full name
- Email address
- Phone number
- Mailing address
- National ID or Passport (for exam proctoring or legal compliance)
2.2 Professional Information
- Job title
- Employer or company affiliation
- Industry segment
- Work address
- Membership number (if applicable)
- Certification or training program details
2.3 Educational and Certification Information
- Academic qualifications
- Training history
- Exam scores and certification status
- Continuing professional development records
2.4 Financial Data
- Payment details (via secure third-party payment processors)
- Billing address
- Transaction IDs
2.5 Technical Information
- IP address
- Browser type and version
- Time zone setting
- Browser plug-in types and versions
- Operating system and platform
- Website usage behavior (cookies, analytics, etc.)
3. How We Use Your Information
We use your personal information for the following purposes:
- To process and manage certification applications
- To deliver training and assessment services
- Time zTo verify eligibility and register examsone setting
- To issue credentials and digital certificates
- To administer online proctored exams or in-person sessions
- To monitor quality assurance and compliance with accreditation standards (e.g., ISO, ANSI)
- To analyze site usage and improve our services
4. Legal Basis for Processing
We process your information based on one or more of the following legal grounds:
- Your consent
- Performance of a contract
- Compliance with a legal obligation
- Legitimate interests (such as service improvement and fraud prevention)
5. Data Sharing and Disclosure
IBOGP will never sell your personal information. However, we may share it with:
- Accreditation partners (e.g., ISO, ANSI-aligned bodies for audits and credential verification)
- Authorized training partners for course delivery and support
- Testing centers and proctors for examination administration
- Third-party service providers (e.g., payment processors, LMS platforms, email systems)
- Regulatory agencies if required by law, court order, or legal process
All partners are contractually obligated to protect your data and use it only for authorized purposes.
6. Data Security
We employ strict security protocols to protect your data, including:
- SSL encryption for website and data transmission
- Secure cloud hosting with access controls
- Multi-factor authentication for administrator access
- Role-based user permissions
- Routine data backups and system audits
Despite our best efforts, no system is completely secure. Users are encouraged to use strong passwords and keep login credentials confidential.
7. Data Retention
We retain your personal data for as long as necessary to:
- Fulfill the purposes outlined in this policy
- Maintain your certification or membership records
- Comply with legal, contractual, or audit obligations
Data is typically retained for 7–10 years following your last engagement with IBOGP, unless a longer period is required by law.
8. Your Rights
Depending on your jurisdiction (e.g., GDPR in Europe, CCPA in California), you may have the right to:
- Access your personal data
- Correct or update your data
- Request data portability
- Object to or restrict processing
- Request deletion (subject to eligibility and legal exceptions)
To exercise any of these rights, please email us at: privacy@ibogp.org
9. Use of Cookies
IBOGP utilizes cookies and similar technologies to improve website performance and enhance the user experience. These include:
All legal proceedings not resolved through arbitration shall be brought exclusively in the courts of Richland County, South Carolina, and you consent to the jurisdiction of such courts.
- Session cookies
- Analytical cookies (e.g., Google Analytics)
- Preference cookies (e.g., language or region)
- Marketing cookies (when applicable)
You may control cookie settings in your browser preferences.
10. Children’s Privacy
IBOGP does not knowingly collect or process data from individuals under the age of 16 without parental or guardian consent. If you believe a child has provided us with information, please contact us immediately.
11. International Data Transfers
As a global certification body, your data may be stored or processed in countries outside your own. All data transfers are conducted in accordance with international data protection regulations and governed by contractual safeguards.
We reserve the right to revise this Privacy Policy to reflect changes in our services or any applicable legal requirements. Updated versions will be posted on this page, accompanied by the “Last Updated” date. You are encouraged to review this policy regularly.
Contact Information
13. Contact Us
If you have questions or concerns regarding this Privacy Policy or your personal data, please contact:
Data Protection Officer
International Board of Oil and Gas Professionals (IBOGP)
- privacy@ibogp.org
- www.ibogp.org
- +1 (800) 555-IBOGP
This policy reflects our commitment to ethical data governance, transparency, and compliance with international standards, including ISO/IEC 27001 for Information Security Management and the GDPR, as well as the CCPA and other relevant regional regulations in the US,where applicable.